The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
145 guides
Buying digital art: files, rights, certificates and preservation
Qué puede recibir quien compra una obra digital: archivos, soporte, acceso, certificado, mantenimiento y licencia, con o sin token.
Verified on 18 October 2026
- digital art
- art collecting
- copyright
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How to write installation instructions for a technology-based artwork
Cómo redactar un manual para montar, configurar, probar, operar y desmontar una obra tecnológica sin depender de la memoria del artista.
Verified on 18 October 2026
- digital art
- conservation
- artwork documentation
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If your work collects data from the public
If an installation uses cameras, microphones or sensors, it may process personal data. What to decide before exhibiting it and what the GDPR and the AI Act add.
Reviewed on 10 October 2026
- digital art
- AI
- data protection
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Registering a work with the Intellectual Property Registry
Registering a work does not create copyright, but it gives a useful presumption about its existence and ownership. What it certifies, how the process works and how much it costs.
Reviewed on 10 October 2026
- authorship
- rights
- documentation
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Selling art online: returns, VAT and platforms
Vender arte en línea a consumidores implica información previa, posible desistimiento de catorce días y reglas de IVA en ventas intracomunitarias. Qué revisar antes de abrir una tienda o usar…
Verified on 19 October 2026
- taxation
- art market
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Settling taxes with works of art: how payment in kind functions
Certain tax debts may be settled through the surrender of assets belonging to the Historical Heritage. Which assets and taxes the law permits, how to apply and who makes the decision.
Reviewed on 20 October 2026
- collections
- taxation
- heritage
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Quotation and illustration for teaching: what Article 32 allows
The provisions of articles 32 and 39 of the Intellectual Property Act: quotation, teaching illustration, and parody, and the common points of failure in their application.
Reviewed on 20 October 2026
- copyright
- docencia
- research
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Catalogue raisonné: what it is and how to start your own
An explanation of what a catalogue raisonné entails, its distinction from the authentication of a work, the methodology for commencing your own, and the policies required for the receipt and examination of works.
Verified on 20 October 2026
- archivo
- catalogación
- art collecting
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Murals and street art: permits, rights and what happens if they are painted over
Pintar un mural exige autorización sobre el soporte y puede requerir trámites municipales o patrimoniales. El contrato debe prever duración, mantenimiento, documentación y eventual borrado.
Verified on 19 October 2026
- copyright
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Freedom of panorama: which works you can photograph and publish
En España pueden fotografiarse y publicarse obras situadas permanentemente en calles, plazas y parques. El interior de un museo y las instalaciones temporales quedan fuera de esta excepción.
Verified on 19 October 2026
- copyright
- photography
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Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.