The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
52 guides
Calendar of calls with age limits for young creators: 2026 and 2027 forecast
Four verified 2026 open calls with age limits for comic, illustration, and visual arts creators, all now closed, and the windows in which to monitor those for 2027. With…
Verified on 3 November 2026
- cultural work
Read the guide:Read the guide
If the platform closes: how to preserve your webcomic and your readers
Tapas cerrará el 31 de marzo de 2027. La plataforma no ofrece una exportación completa para autores. Esta guía ordena archivos, metadatos, contratos y comunicación con lectores antes de migrar.
Updated on 8 November 2026
- digital infrastructure
- cultural work
Read the guide:Read the guide
Ministry grants for comic creation: requirements, criteria and how to prepare
40 ayudas de 25.000 euros para crear un cómic inédito: quién puede solicitarlas, qué excluye la convocatoria, cómo se puntúa y qué preparar antes de que se abra el plazo.
Updated on 8 November 2026
- cultural policy
- cultural work
Read the guide:Read the guide
Preparing an application for a public cultural grant
Reading the rules carefully is the first step. The second is turning them into an application that can be assessed: a project description, timeline, budget and annexes that answer each criterion.
Reviewed on 1 October 2026
- research
- cultural policy
- cultural work
Read the guide:Read the guide
How to hand over or receive editable files without losing control
Cómo pactar la entrega de editables, distinguir archivos y derechos, controlar versiones, licencias, cambios y aprobación.
Verified on 18 October 2026
- conservation
- copyright
- cultural work
Read the guide:Read the guide
Social Security and visual artists: five questions before registering
Matters a visual artist must resolve before registering as self-employed: professional classification, contributions based on actual income, copyright withholding tax, measures within the Artist Statute…
Verified on 17 October 2026
- taxation
- Social Security
- cultural work
Read the guide:Read the guide
How to budget for a small exhibition
No single figure suits every exhibition, but almost all of them overlook the same items. A method for budgeting a small show without leaving anything out.
Reviewed on 1 October 2026
- artwork documentation
- cultural policy
- cultural work
Read the guide:Read the guide
How to work with a gallery: consignment, purchase and representation
Qué resolver por escrito al trabajar con una galería: entrega para venta, compra directa, exposición, representación, precio, liquidación, exclusiva, seguro, salida y qué hacer si la galería entra en concurso.
Verified on 27 September 2026
- art market
- cultural work
Read the guide:Read the guide
How to read the rules of an open call
An order for reading the rules of awards, grants and residencies, and the clauses on rights, costs, insurance and return worth checking twice.
Verified on 27 September 2026
- cultural work
- institutional validation
Read the guide:Read the guide
Primary source or back cover: how to tell what you are citing
A four-level method for knowing whether you are citing the text, a catalogue record or a back cover before resting an argument on it.
Reviewed on 27 September 2026
- cultural work
- institutional validation
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.