The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
145 guides
How to verify a citation an AI has given you
Five steps to check that a reference obtained from an AI assistant exists, that its details are correct and that the text actually says what is attributed to it.
Reviewed on 27 September 2026
- generative AI
- research
- institutional validation
Read the guide:Read the guide
How Wikipedia works: notability, sources and conflict of interest
Why a Wikipedia article depends on independent sources rather than your career, why you should not write your own page and how to request a correction if one already exists.
Verified on 27 September 2026
- digital infrastructure
- research
Read the guide:Read the guide
Requesting information from your local council: a guide to transparency in Andalusia
How to request public information from an Andalusian local council, what time limits apply, what administrative silence means and how to complain to the Transparency and Data Protection Council of Andalusia.
Verified on 27 September 2026
- cultural policy
- cultural work
- institutional validation
Read the guide:Read the guide
What is art? A map of the debate for beginners
An introductory map of the debate on the definition of art, from Weitz, Danto, Dickie, Levinson and Gaut to the recent discussion about AI.
Reviewed on 27 September 2026
- generative AI
- ontology of art
Read the guide:Read the guide
Master artwork record: annotated template
Annotated template for recording each work with a stable identifier: essential fields, restricted data, gallery consignment and downloads in ODS and CSV.
Reviewed on 27 September 2026
- artist archive
- artwork documentation
Includes a downloadable resource
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.