I need to document my work

Systems and templates to record the work, its provenance, and its movements from the studio.

The guides are currently searched and indexed in Spanish.

10 guides

What to do if an artwork is stolen

Qué hacer en las primeras horas tras el robo o la desaparición de una obra de arte: cómo preservar la documentación, dónde denunciar, a quién informar y qué hacer si…

Verified on 29 October 2026
- artwork documentation
- provenance
- insurance
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Archiving and preserving a work created with artificial intelligence

Qué documentar y conservar para que una obra realizada con inteligencia artificial pueda comprenderse, mostrarse, transmitirse y volver a instalarse: materiales de entrada, versiones, archivos maestros, dependencias, condiciones de uso…

Verified on 30 October 2026
- digital art
- conservation
- artwork documentation
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How to read a condition report for a work of art

Vocabulary for a condition report, an annotated example, and the indicators that necessitate a second opinion before purchasing, lending, or insuring a work of art.

Reviewed on 7 November 2026
- art collecting
- artwork documentation
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Training an AI model on your own work: rights, data and documentation

Qué comprobar al entrenar o ajustar un modelo con obra propia: derechos, conjunto de datos, modelo base, licencia, pesos, salidas y Reglamento de IA.

Verified on 18 October 2026
- copyright
- artwork documentation
- AI
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How to prepare a certificate of authenticity for an artwork

Qué debe contener un certificado de autenticidad, quién puede emitirlo, qué datos conviene reservar y cómo tratar ediciones, duplicados, pérdidas e intervenciones.

Verified on 29 October 2026
- artist archive
- artwork documentation
- art market
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Master artwork record: annotated template

Annotated template for recording each work with a stable identifier: essential fields, restricted data, gallery consignment and downloads in ODS and CSV.

Reviewed on 27 September 2026
- artist archive
- artwork documentation
Includes a downloadable resource

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How to prepare a technical sheet for a digital or interactive artwork

Campos de una ficha técnica para obra digital o interactiva: archivos, equipos, espacio, interacción, red, instalación, mantenimiento y límites de sustitución.

Verified on 11 October 2026
- digital art
- conservation
- artwork documentation
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How to write installation instructions for a technology-based artwork

Cómo redactar un manual para montar, configurar, probar, operar y desmontar una obra tecnológica sin depender de la memoria del artista.

Verified on 18 October 2026
- digital art
- conservation
- artwork documentation
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An artist's archive and legacy

What happens to your works, your archive, your rights and your digital content when you are no longer here, and what you can decide now so that your legacy does not depend on chance.

Verified on 18 October 2026
- artist archive
- copyright
- artwork documentation
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