I need to document my work

Systems and templates to record the work, its provenance, and its movements from the studio.

The guides are currently searched and indexed in Spanish.

24 guides

How to prepare a certificate of authenticity for an artwork

Qué debe contener un certificado de autenticidad, quién puede emitirlo, qué datos conviene reservar y cómo tratar ediciones, duplicados, pérdidas e intervenciones.

Verified on 29 October 2026
- artist archive
- artwork documentation
- art market
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How to document the provenance of your own work: a guide for artists

A system for recording, from the studio, the history, documents and movements of each piece.

Verified on 27 September 2026
- art market
- recognition
- cultural work
Includes a downloadable resource

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Technical data sheet, certificate and invoice: what each document does

What the technical data sheet, the certificate of authenticity and the invoice each do when a work leaves the studio, and how to keep them consistent.

Reviewed on 27 September 2026
- art collecting
- art market
- cultural work
Includes a downloadable resource

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Master artwork record: annotated template

Annotated template for recording each work with a stable identifier: essential fields, restricted data, gallery consignment and downloads in ODS and CSV.

Reviewed on 27 September 2026
- artist archive
- artwork documentation
Includes a downloadable resource

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How to protect your voice, your image and your works against cloning with artificial intelligence

What to document beforehand, how to preserve evidence, and which channels to use in Spain regarding the cloning of a voice, an image, a performance, or a work through artificial intelligence.

Verified on 26 October 2026
- copyright
- AI
- data protection
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How to exhibit an artwork that depends on the internet or an API

How to exhibit a work that relies on the internet or an API: dependency mapping, caching, graceful degradation, data, security, costs, and service termination.

Verified on 18 October 2026
- digital art
- conservation
- digital infrastructure
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How to inventory a collection that mixes physical and digital artworks

Cómo registrar en un mismo inventario obras físicas, archivos, software, dispositivos, licencias, ubicaciones y relaciones entre componentes.

Verified on 18 October 2026
- digital art
- conservation
- digital infrastructure
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How to preserve a web-based artwork or net art project

Qué conservar de una obra web: dominio, DNS, código, servidor, base de datos, servicios, interacción, captura y prueba de reproducción, sin confundir captura y obra.

Verified on 18 October 2026
- digital art
- conservation
- digital infrastructure
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How to prepare a technical sheet for a digital or interactive artwork

Campos de una ficha técnica para obra digital o interactiva: archivos, equipos, espacio, interacción, red, instalación, mantenimiento y límites de sustitución.

Verified on 11 October 2026
- digital art
- conservation
- artwork documentation
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