The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
52 guides
How to invoice the sale of artwork in Spain: VAT and withholding tax
Which VAT applies when selling art in Spain, when personal income tax is withheld, what changes if a gallery is involved and what the invoice must include.
Reviewed on 7 November 2026
- art market
- cultural work
Read the guide:Read the guide
When a work enters the public domain in Spain
How to work out when a work enters the public domain in Spain, what happens with photographs, anonymous and unpublished works, and what still limits their use.
Verified on 27 September 2026
- art collecting
- art market
- cultural work
Read the guide:Read the guide
Resale right: what an artist receives when their work is resold
When an artist is paid for the resale of their work in Spain, how it is calculated in bands, who pays and why this right cannot be waived.
Verified on 27 September 2026
- art collecting
- art market
- cultural work
Read the guide:Read the guide
Bluesky, mu and AT Protocol for artists: your own domain, verification and portability
A practical guide to AT Protocol for artists: your domain as your handle, what each verification certifies, what the European app mu offers and how far portability goes.
Verified on 27 September 2026
- digital infrastructure
- recognition
- cultural work
Read the guide:Read the guide
Justifying a cultural grant
How to justify a cultural grant: standard and simplified reporting, eligible expenditure, payments, deadlines and repayment.
Reviewed on 7 November 2026
- cultural policy
- cultural work
Read the guide:Read the guide
How to prepare an exhibition, from the project to dismantling
The schedule for a small exhibition, essential documentation, installation, insurance and promotion, and what not to overlook during dismantling.
Reviewed on 7 November 2026
- cultural work
Read the guide:Read the guide
How to write an artist statement
How to write a short and long version of an artist statement, including structure, annotated examples and the errors that cause readers to stop.
Reviewed on 7 November 2026
- cultural work
Read the guide:Read the guide
Working in a museum in Spain
Pathways to working in a museum in Spain: curator and assistant bodies, regional and local positions, foundations and the most in-demand profiles.
Reviewed on 7 November 2026
- cultural heritage
- cultural work
Read the guide:Read the guide
Cultural association or foundation: which form to choose and how to incorporate
What distinguishes an association from a cultural foundation: endowment, governance, registration, protectorate, tax regime, and annual obligations.
Reviewed on 7 November 2026
- cultural policy
- cultural work
Read the guide:Read the guide
Paid open calls and vanity galleries: how to identify them
How to distinguish a vanity gallery from a commercial one, when an entry fee is reasonable, and what to review before paying to exhibit.
Reviewed on 7 November 2026
- art market
- cultural work
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.