The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
14 guides
How to prepare creative code so that it can run again
What to preserve and document to ensure the code of a creative work remains executable: source and history, dependencies, external services, packaged environment, and reinstallation testing.
Verified on 17 October 2026
- digital art
- code
- conservation
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How to write installation instructions for a technology-based artwork
Cómo redactar un manual para montar, configurar, probar, operar y desmontar una obra tecnológica sin depender de la memoria del artista.
Verified on 18 October 2026
- digital art
- conservation
- artwork documentation
Read the guide:Read the guide
How to ship or transport a work
What to check when moving a work within Spain, to another European Union country or outside it: cultural permits, customs, ATA carnet, insurance and packing.
Verified on 10 October 2026
- conservation
- export
- loans
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What to do if a work is damaged
What to do after a fall, a knock, a leak, a fire or any accident that damages a work: safety, documentation, conservation and insurance.
Verified on 10 October 2026
- conservation
- documentation
- insurance
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.