The guides section now has 75 practical texts for artists, students, researchers, collectors and people who work in cultural institutions. Thirteen new guides on documentation, conservation, rights, accessibility, transport, taxation and digital technologies join the 62 published so far. The guide on reserving rights against data mining has also been revised and expanded.
These are not news articles or generic answers. Each guide starts from a specific task, distinguishes practical recommendations from legal obligations and points to the rules, documents or sources that let you check it. The review date shows when its content was last checked.
Documenting, moving and protecting a work
The new guides explain how to take photographs that are useful for an inventory or a dossier, what to check before transporting a piece, how to read insurance coverage and what to do if an accident happens:
- How to photograph your artwork for your dossier and catalogue.
- How to ship or transport a work.
- How to insure a work of art.
- What to do if a work is damaged.
- Registering a work with the Intellectual Property Registry.
Museums, exhibitions and audiences
Another group covers decisions that come up when donating, explaining or showing a work:
- How to donate a work to a museum and what you can deduct.
- How to write an understandable label.
- Easy Read, plain language, simple language and pictograms: what each one is.
- What Royal Decree 707/2026 requires of museums and cultural centres.
The last two distinguish recommended practices from the obligations that will come into force on 2 January 2027 for certain cultural centres.
Image, data and artificial intelligence
Two guides deal with personal rights and automated processing. They separate issues that are often confused: the right to one’s own image, data protection, biometrics and artificial intelligence:
- Portraying people: consent and the right to one’s own image.
- If your work collects data from the public.
Professional practice
The two remaining additions treat artistic practice as an economic and educational activity:
- How to join the Youth Culture Voucher scheme if you teach courses or workshops.
- Social Security and visual artists: five questions before registering.
The first covers the 2026 expansion of the Youth Culture Voucher. The second separates tax registration, the Special Regime for Self-Employed Workers (RETA), contributions based on income, withholdings and compatibility with retirement.
An updated guide
The guide How to reserve your rights against data mining has also been revised and expanded. The new version incorporates the Spanish transposition of the European Directive, distinguishes search crawlers from those intended for training, and updates the available technical signals and the status of the Kneschke v. LAION case.
A dynamic section
The guides are not treated as final. When a rule, procedure or primary source changes, the text is reviewed and the check date is updated. If you spot an error or know of a more precise source, you can report it on the contact page.
You can browse the 75 guides and filter them by itinerary in the full section.