The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
31 guides
Before buying a work: provenance, condition and documentation
What to check before buying a work: identity, provenance, attribution, condition, restrictions, rights and documentation of the sale.
Verified on 28 September 2026
- art collecting
- art market
- provenance
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How to work with a gallery: consignment, purchase and representation
Qué resolver por escrito al trabajar con una galería: entrega para venta, compra directa, exposición, representación, precio, liquidación, exclusiva, seguro, salida y qué hacer si la galería entra en concurso.
Verified on 27 September 2026
- art market
- cultural work
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Provenance of a work of art: what it is and why it decides its fate
What the provenance of a work of art is, how it is researched, which international instruments apply and which European bodies examine claims.
Verified on 27 September 2026
- art collecting
- art market
- cultural heritage
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How to invoice the sale of artwork in Spain: VAT and withholding tax
Which VAT applies when selling art in Spain, when personal income tax is withheld, what changes if a gallery is involved and what the invoice must include.
Reviewed on 7 November 2026
- art market
- cultural work
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When a work enters the public domain in Spain
How to work out when a work enters the public domain in Spain, what happens with photographs, anonymous and unpublished works, and what still limits their use.
Verified on 27 September 2026
- art collecting
- art market
- cultural work
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Resale right: what an artist receives when their work is resold
When an artist is paid for the resale of their work in Spain, how it is calculated in bands, who pays and why this right cannot be waived.
Verified on 27 September 2026
- art collecting
- art market
- cultural work
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Asset of Cultural Interest and export bans: how Spain protects its heritage
What distinguishes the refusal of an export permit, precautionary non-exportability and declaration as an Asset of Cultural Interest, and what obligations the owner takes on.
Verified on 27 September 2026
- art collecting
- art market
- recognition
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How to tell whether an artwork is stolen before you buy it
Una factura, un certificado o la reputación del vendedor no bastan. Qué comprobar antes de comprar una obra: titularidad, procedencia, bases de obras robadas, contrato y señales de alerta.
Verified on 29 October 2026
- art collecting
- art market
- provenance
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How to start an art collection
How to begin an art collection with a modest budget: where to purchase, which documents to retain from the first work and which errors to avoid.
Reviewed on 7 November 2026
- art collecting
- art market
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Insuring a work of art: from home insurance to nail-to-nail coverage
Nail-to-nail insurance, agreed value and actual value, art policy exclusions, home insurance limits and the State Guarantee.
Reviewed on 7 November 2026
- art collecting
- art market
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Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.