The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
16 guides
How to prepare a technical sheet for a digital or interactive artwork
Campos de una ficha técnica para obra digital o interactiva: archivos, equipos, espacio, interacción, red, instalación, mantenimiento y límites de sustitución.
Verified on 11 October 2026
- digital art
- conservation
- artwork documentation
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Software licences and artistic works: what each licence covers
Cómo separar la licencia del código, las dependencias, los recursos artísticos, la documentación y las salidas de una obra hecha con software.
Verified on 18 October 2026
- digital art
- copyright
- artwork documentation
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What to document in a generative work
What to document in a generative work: system, outputs, seed, parameters, what may vary and who decides, and a video of its behaviour.
Verified on 17 October 2026
- digital art
- generative art
- artwork documentation
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How to write installation instructions for a technology-based artwork
Cómo redactar un manual para montar, configurar, probar, operar y desmontar una obra tecnológica sin depender de la memoria del artista.
Verified on 18 October 2026
- digital art
- conservation
- artwork documentation
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Commissioning an artwork
Commissioning an artwork, or accepting a commission, works best with a written agreement. What it should say about the work, deadlines, price, changes and rights.
Verified on 1 October 2026
- art collecting
- copyright
- artwork documentation
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Social media for artists and creatives: presence, archive and autonomy
How to choose platforms by function, post without handing over the master file, protect your accounts and build a presence that does not depend on a single network.
Reviewed on 27 September 2026
- artwork documentation
- digital infrastructure
- cultural work
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Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.