The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
6 guides
Artificial intelligence and copyright in Europe: what has been decided in 2026
What the 2019 Directive, the AI Act and the European courts say about training AI on protected works, and what remains unresolved.
Verified on 27 September 2026
- art collecting
- generative AI
- digital infrastructure
Read the guide:Read the guide
How to prepare a file for printing
How to deliver a controlled file for print: PDF/X format, size, bleed, images, colour, fonts, finishes and proofing.
Verified on 18 October 2026
- digital infrastructure
- cultural work
Read the guide:Read the guide
How to use ORCID in the arts and humanities: identity, works and affiliations
What ORCID identifies, how to set up and maintain your record and how to connect it with publications, preprints, data and artistic practice without mistaking it for a CV or an accreditation.
Verified on 27 September 2026
- digital infrastructure
- research
Read the guide:Read the guide
How to publish your first preprint in the humanities
How to publish a preprint in the humanities: journal policy, licence, Zenodo DOIs, SSRN, PhilArchive, ORCID and updating versions.
Reviewed on 27 September 2026
- digital infrastructure
- institutional validation
Read the guide:Read the guide
An image licence does not always cover the work depicted
Paying a stock image library for a photograph does not always authorise you to use what appears in it. The layers of rights in an image and what to check before publishing.
Reviewed on 1 October 2026
- copyright
- digital infrastructure
- art market
Read the guide:Read the guide
How Wikipedia works: notability, sources and conflict of interest
Why a Wikipedia article depends on independent sources rather than your career, why you should not write your own page and how to request a correction if one already exists.
Verified on 27 September 2026
- digital infrastructure
- research
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.