The guides are practical texts for anyone who works with art: how to document an artwork, what to review before signing with a gallery, when an artwork ceases to be protected. They differ from the articles in the Public Notebook in their function. The Notebook analyses and interprets; the guides explain how to do something and which rules, data or documents each step relies on. That is why they are updated when what underpins them changes, and each one shows the date it was last checked.
Verified means that on that date I checked every fact, rule and link against its primary source. Reviewed means that I re-read and updated the text without repeating that full check. When only Updated appears, the date corresponds to the last edit.
The guides offer general information. They do not constitute individualised legal, tax or professional advice: for a specific case, consult a qualified professional.
Total: 145
Featured resource
Master artwork record
An open-format template for keeping a consistent inventory of your work from the studio onwards. The ODS workbook brings together four sheets: master record, restricted data, gallery deposit and key. It includes validations, filters, frozen headers and an example row.
The gallery deposit sheet fills in the title automatically from the inventory number. It is a record of the works delivered, not a contract. Terms of custody, insurance, sale, commission and return must be agreed separately.
The restricted data sheet contains personal, financial and location information. It must not be published, nor shared together with the general record.
The ODS is the main resource. The CSV files let you import the master record, the restricted data and the gallery deposit record separately.
The guides are currently searched and indexed in Spanish.
8 guides
How to budget for a small exhibition
No single figure suits every exhibition, but almost all of them overlook the same items. A method for budgeting a small show without leaving anything out.
Reviewed on 1 October 2026
- artwork documentation
- cultural policy
- cultural work
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Documenting your creative process: sketches, registration, and metadata to defend your authorship
Documentar la autoría de una obra exige algo más que guardar la imagen final. Cómo conservar bocetos, versiones, referencias, acuerdos y metadatos; qué prueba aporta el Registro de la Propiedad…
Verified on 3 November 2026
- copyright
- artwork documentation
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Preparing a comic page for print: bleed, margins and resolution
A comic page drawn on screen will not print well without bleed and safety margins. What Clip Studio Paint documents, what values are used in…
Verified on 30 October 2026
- comics and self-publishing
- artwork documentation
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Training an AI model on your own work: rights, data and documentation
Qué comprobar al entrenar o ajustar un modelo con obra propia: derechos, conjunto de datos, modelo base, licencia, pesos, salidas y Reglamento de IA.
Verified on 18 October 2026
- copyright
- artwork documentation
- AI
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How to prepare a certificate of authenticity for an artwork
Qué debe contener un certificado de autenticidad, quién puede emitirlo, qué datos conviene reservar y cómo tratar ediciones, duplicados, pérdidas e intervenciones.
Verified on 29 October 2026
- artist archive
- artwork documentation
- art market
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Master artwork record: annotated template
Annotated template for recording each work with a stable identifier: essential fields, restricted data, gallery consignment and downloads in ODS and CSV.
Reviewed on 27 September 2026
- artist archive
- artwork documentation
Includes a downloadable resource
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Software licences and artistic works: what each licence covers
Cómo separar la licencia del código, las dependencias, los recursos artísticos, la documentación y las salidas de una obra hecha con software.
Verified on 18 October 2026
- digital art
- copyright
- artwork documentation
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Social media for artists and creatives: presence, archive and autonomy
How to choose platforms by function, post without handing over the master file, protect your accounts and build a presence that does not depend on a single network.
Reviewed on 27 September 2026
- artwork documentation
- digital infrastructure
- cultural work
Read the guide:Read the guide
Corrections and contributions
If you find an error, outdated information or a better source, please write to me via the contact page. I correct confirmed errors and update the date of the affected guide.